Housing Selection Process
2013-2014 Housing Selection Information
All first-year, sophomore, and junior students are required to live in on-campus housing at Augustana College. This information does not apply to students who previously have been granted off-campus release and/or currently live off-campus
2013-2014 lottery numbers
2013-2014 HOUSING OPTIONS
|2013-144th/5th year students||2013-143rd year students||2013-142nd year students|
HOUSING SELECTION DAYS
Wednesday, April 17, 2013 Wednesday, April 24, 2013
5:00 - 9:00 p.m. Rising Seniors/Juniors 5:00 - 8:00 p.m. Rising Sophomores
Time Lottery Numbers Time Lottery Numbers
5:00 - 5:45 0001-2500 5:00 - 5:45 4001-4200
5:45 - 6:30 2501-2750 5:45 - 6:30 4201-4400
6:30 - 7:15 2751-3000 6:30 - 7:15 4401-4800
7:15 - 8:15 3001-3500 7:15 - 8:00 4801-5500
8:15 - 9:00 3501-4000
Westerlin Residence Center Lounge
Your Augustana ID card is REQUIRED to select a room!
ITEMS OF SPECIAL NOTE
1. GROUP option for Juniors: This is your chance to live with a large number of your friends! At students' request, the college will offer our largest houses to groups to secure before housing selection. Houses will be allocated by single gender based on interest and all beds in the house must be filled. CAs will not reside in these houses. Available areas include:
Bostad 9 beds (singles)
Esbjorn 15 beds (singles, doubles)
Forseti 9 beds (singles)
Ryden 12 beds (singles, doubles)
Viking 10 beds (doubles, triples)
Zander 9 beds (singles, doubles)
Interested groups should contact Laura Terronez in Residential Life for further information. If interest is not shown, all rooms in these houses will be offered individually.
2. 11th Avenue Flats: The 11th Avenue Flats will not be a TLA option for the 2013-14 academic year. The College does not own these units and they will be leased by the landlord to seniors.
3. TLA Allocation: TLAs will not have pre-designated gender specifications. Each house/apartment will be secured by the single-gender group with the best lottery number.
4. TLA Availability for Juniors: It is Augustana's goal to provide TLA beds for every third-year student. Some TLA beds will be more popular than others. While projections show that enough beds will be available by fall, not everyone will receive their first choice. Please come to the housing selection session prepared with several options, as the most flexible individuals will have the easiest time securing the best possible assignment. If additional TLA options become available before Housing Selection, information will be available on the website. Waiting lists will also be available.
5. TLA Resident Mandatory Information Session: All students securing TLAs will be required to attend a brief seminar regarding TLA living expectations.
6. Housing for Seniors opting to reside on-campus and Sophomores wishing to live in TLA: Because Augustana utilizes a three-year residency requirement, all TLA beds will initially be offered to our third year students who are required to reside on-campus. If openings remain after all juniors have secured housing, beds will be offered to seniors and sophomores. Housing options for seniors and sophomores will be initially limited to Andreen, Westerlin, and Erickson but they are encouraged to add their names and TLA preferences to the waitlist that will be available at housing selection.
7. Healthy Option Housing: Special living accommodations will be available in Westerlin 2W (female) and 1W (male) for students who prefer no contact with substance-related behaviors. Residents formally agree by contract not to bring substance-related behaviors (smoking, illegal drug use, alcohol consumption) back to their living areas. In return, residents in these areas will not be held responsible for substance-related common damage fines. Violation of contract tenets will result in disciplinary action and possible relocation.
HOW HOUSING ASSIGNMENTS WORK
All current residential students will receive a random computer-assigned number based on their "residential age" (years post high school). For instance, 2012 high school graduates would be classified as 13-14 2nd -year (sophomore) students. Lottery numbers are not transferable. Lists of lottery number assignments will be available on the Augustana website and the Office of Residential Life.
Students receiving inaccurate lottery numbers should contact the Office of Residential Life immediately.
LOTTERY NUMBER DESIGNATIONS FOR 2013-2014
5th Year Students 0001-1000
4th Year Students 1001-2500
3rd Year Students 2501-4000
2nd Year Students 4001-5500
TRANSFER STUDENTS' LOTTERY NUMBERS
We attempt to adjust transfer students' lottery numbers to reflect the number of years that have transpired since high school graduation. However, because the lottery is computer-generated, inaccurate numbers are sometimes assigned. Therefore, it is essential that transfer students check their lottery numbers prior to housing selection. If your lottery number is listed in the wrong number range, you must draw a new number at the Office of Residential Life. Housing assignments will be cancelled upon discovery of an inaccurate lottery number, regardless of its prior publication.
HOUSING SELECTION SESSION DETAILS
Lottery numbers are announced from the smallest to the largest during each of the sessions listed on the first page. You should plan to arrive ten minutes prior to your scheduled session to avoid missing the call for your lottery number. Please wait in the Westerlin Center cafeteria. The foodservice area will be open for your convenience.
Students planning to live together or who are seeking singles may secure a room by using their lowest lottery number. In order to secure a room, all beds in the room must be occupied. Students without a roommate(s) should refer to the Roommates section on this page.
If neither roommate can attend, a proxy (friend) may be sent to secure the room. The proxy must bring a signed letter of permission from the absent student(s). The letter should include their lottery number, ID number, and housing preferences.
Students who do not select housing by the end of the school year and who do not possess off-campus release status will be placed in available rooms during the summer.
MISREPRESENTATION OF INFORMATION
If it is discovered either through routine examination of records or by student complaint that a student(s) has deliberately misrepresented circumstances or information in order to secure a room, then the following actions will be taken:
1. The room assignment will be cancelled.
2. The student(s) will be referred to the college judiciary for disciplinary action.
Please refer to the Assignment Change Penalties section for additional information.
Anyone selecting a double, triple, quad, quint, or sextet must fill the room/house with the full complement of roommates or they will be denied the placement. Those experiencing difficulty finding a suitable roommate are encouraged to utilize the roommate matching assistance provided by the Office of Residential Life. Information regarding this service will be distributed via email on March 19th.
Students who are not enrolled currently but who will be enrolled and on campus next fall (i.e. First-Year students, transfers, and interns) may be selected as roommates. Please keep in mind that only third-year roommates can be chosen for TLA housing.
Fall term students participating in internships away from campus or in an international experience may not be selected as roommates unless these students are willing to be billed for the bed during their absence. These students must have a signed PERMISSION TO RESERVE HOUSING FOR FALL TERM FORM on file in the Office of Residential Life by Friday, April 5, 2013. The form requires a parent/guardian signature. While paying to reserve a bed is neither recommended nor required, it is offered as a means to guarantee a specific room assignment.
Our larger TLA houses (Bostad, Esbjorn, Forseti, Ryden, Viking, Zander) will be first offered to groups of interested juniors prior to housing selection. Interested groups must fill the entire house. If sufficient interest is not shown, each room in these housed will be allocated separately.
TLA areas with populations of six (6) or under will be assigned as a community to a group using one lottery number. Please refer to the 'TLA Information' section of the website for a list of available houses and occupancies.
HOUSING FOR SENIORS OPTING TO RESIDE ON CAMPUS
Because the incoming junior class is estimated to occupy most if not all available TLA beds, we are unable to guarantee TLA houses for seniors. At housing selection, choices for seniors wishing to reside in the residential system will be limited to beds in traditional hall settings (Andreen, Westerlin, and Erickson). We will, however, have a wait list in case openings occur. Seniors who wish to reside in campus TLAs are encouraged to secure a hall bed at selection and then add their name to the wait list that will be available at that time. The Office of Reesidential Life will contact you should openings occur.
FALL STUDY ABROAD AND INTERNSHIP PARTICIPANTS
Students who are absent during fall term will be required to live on campus after they return (unless they qualify for off-campus release as outlined in this packet) it is importamt that an ABSENCE FROM FALL TERM HOUSING REGISTRATION form is completed indicating their housing preferences. An electronic copy was sent to the current list of participants. Students who choose not to fill out a form will be placed at random when they return. Those who wish to reserve a bed during their absence from campus should refer to the Roommates section above.
Students classified as seniors and thus assigned a lottery number below 2500 will be granted off-campus release provided they attended the seminar regarding life off-campus offered by the Office of Student Activities. Further information regarding this seminar is forthcoming for students who were unable to attend the fall or winter sessions. Off-campus release is not available at this time for any other students. Any student who currently has or is eligible for off-campus release will automatically reject their release status if they select a room.
SPECIAL CONSIDERATION SITUATIONS
Students requesting a special room or off-campus release consideration due to one of the needs listed below must complete the required form and return it to the Office of Residential Life prior to 4:30 PM on Friday, April 5, 2013. Forms are available on the website and at the Office of Residential Life.
AGE Students who will be age 22 on or before September 1, 2013 will be released to reside off campus by completing and submitting a SPECIAL CONSIDERATION HOUSING REQUEST.
COMMUTER STATUS Students who are interested in commuting from their parent's or guardian's home will find more specific information on the APPLICATION FOR EXEMPTION FROM ON-CAMPUS HOUSING REQUIREMENT. Studnets must notify the Office of Residential Life each year of their intent to commute. All requests must be processed before May 1st to avoid penatly, and no requests will be granted after July 15th. Beware: Students who choose to commute under false pretenses will be liable for all room and board fees and may be subject to other disciplinary actions.
MEDICAL RELEASE This application process involves direct communication between the college and your physician. You will be asked to sign an accommodation form for this purpose as well as provide a letter of verification from your physician or health care professional. Off-campus release will be granted only if no on-campus housing is available to support your specific medical need. Students placed in special housing arrangements for medical reasons may not select a roommate.
Roommate placement will be based upon similarity of medical need. Submit a SPECIAL CONSIDERATION HOUSING REQUEST and MEDICAL INFORMATION RELEASE FORM to begin this petition process. If you were placed in housing that accommodates your medical condition this year, you must still submit both forms listed above. However, in some cases new medical documentation is not necessary, so please contact the Assistant Director of Residential Life for advisement. Note: Off-campus release will not be approved for pre-existing conditions after housing selection unless there has been a significant and documented deterioration of the cited condition since the time of housing selection.
FINANCIAL DIFFICULTIES The Student Policy Committee (SPC) in cooperation with the Director of Financial Aid will review these requests. Only petitions showing extreme financial hardship will result in off-campus release. Complete and submit a SPECIAL CONSIDERATION HOUSING REQUEST.
ASSIGNMENT CHANGE PENALTIES
Students who select a room and then request an assignment change will be subject to the following processing fees. An additional $50 administrative processing fee per roommate will also be added.
Body-to-body switches*: No fee
Seniors requesting off-campus release after securing an assignment: $100 (before end of school year)
$250 (June 1-August 1)
One term Room Rate(after Aug 1)
Students who request commuter status after the deadline: $50 after May 1st
$100 after June 1st
No releases granted after July 1st
* Body-to-body switches are permitted provided that they are not used to manipulate the lottery system and ample time for processing is feasible. Those whose lottery number has been used to secure the room will not be allowed to move until Winter Term.
QUESTIONS? PLEASE CONTACT…
1. Your Community Advisor.
2. Your Area Coordinator.
3. Laura Terronez, Coordinator of Housing (794-2686).
4. The Office of Residential Life (794-2686). We're located on the west wing on the first floor of the Andreen Residence Hall, 960 38th. Our hours are 8:00 a.m. - 4:30 p.m., Monday - Friday.