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HR Update

HR Update October 28th

To keep communication as clear as possible, and archive it for later use, the Office of Human Resources will be sending out updates using this format.

If you have information that you would like to disseminate to all employees, please send that to and we will coordinate adding the information to a future HR update.

For now, we would ask that you limit any mass communications to avoid confusion.

Vikings united - join us

Vikings United Continuing the Dialogue 

All employees are invited to join in the Viking United dialogue as we continue to enhance understanding and promote dialogue on our campus.

Saturday 10/31 

Schedule of Events

11:00am - 12:15 pm (virtual with discussion) 

We Need to Talk About An Injustice: In this TedTalk Civil Rights Lawyer Bryan Stevenson candidly discusses social justice issues wrapped in America's unexamined history. 

12:30 - 2:00 pm (Event is in person and virtual - Registration Required)

Participants will watch one of two videos in a large group. After viewing the video discussions about the content will be led by professionals. Those who are joining virtually will be in breakout rooms for discussion.

Video Choices:

  • Black Lives Matter explained: The history of a movement – (16 minutes-Hanson 102) 
  • Deconstructing White Privilege with Dr. Robin DiAngelo – (23 minutes-Hanson 304

This day of events is a collaboration of the Office of the Vice President of Diversity, Equity and Inclusion, Office for International Student and Scholar Services, Office of Student Inclusion and Diversity, Disability Services, Human Resources, Student Government Association and Ladies of Vital Essence

Onward Together in the spirit of solidarity.

Dr. Monica Smith.

Employee flu shot clinic - November 2nd

Your turn, faculty and staff. A flu vaccination clinic for all college employees will be offered from 11 a.m.-2 p.m. Nov. 2 at Centennial Hall by the Rock Island County Health Department.

You will need to print and fill out this medical consent form, and bring a photocopy of your insurance card (both sides) and a photo ID.

For social distancing, you will enter on the east side of Centennial Hall and there will be plenty of indoor waiting space.

Open enrollment - November 9th-20th

While many things have changed this year, open enrollment for health, dental, vision and flexible spending plans has not.  All employees will need to go to Arches during this time period and elect benefits with changes taking effect on January 1, 2021.

Detailed information on completion of the open enrollment process will be provided in the days ahead, but here are the headlines of changes that are coming:

Health Insurance Premium Increase

A modest increase of $72 per year will occur, which for most employees wlll equate to $6 per month for all levels.  

Deductible, Out of Pocket Maximum and Co-pay Increases

The traditional (PPO) plan deductible will move from $1250 per year to $1500 per year, and the out of pocket maximum will move from $3000 to $3500.  In this plan, co-pays will increase by $5 per vist to $35  and co-pays to specialists will increase from $50 to $60.  Finally, the emergency room co-pay will move from $150 to $200.

The high deductible plan deductible and out of pocket maximum will increase from $3500 to $4000.

Dental and Vision Insurance

Premiums for dental insurance will be decreasing in 2021 and vision premiums will remain the same.  Plan design for both of these plans will be unchanged in 2021.

Flexible Spending Vendor Change

For those employees who elect to participate in the flexible spending benefit, we will change vendors as of January 1, 2021 and all participants will receive a new card.

Please watch the HR Update as well as your email account for additional information and details on open enrollment.

Updated COVID leave policy - non faculty

COVID Time Policy

In April of 2020, the college provided 80 hours of COVID time to non-faculty employees to provide time away for those affected by COVID or the changing work availability due to COVID.  The guidance below is provided to employees and supervisors as of October 28, 2020.  This policy will be reviewed for extension no later than January 31, 2021.  


COVID time is provided to assist with non-faculty employees or their immediate family members who are impacted by the COVID virus.  This time should be used in the following circumstances:

  • The employee is advised by a health care provider to quarantine or isolate at home.  
  • An immediate family member needs the employee to provide care due to COVID diagnosis or symptoms
  • A dependent child is unable to attend school or daycare due to a COVID exposure or closure. 
  • If remote work is available to the employee in any of the above situations, the employee may work remotely with supervisory approval.  Partial work days should be supplemented with COVID time as appropriate.  For example, an employee with symptoms feels well enough to work 4 hours and uses 4 hours of COVID time.  Or, an employee is providing care to a family member and works 6 hours and uses 2 hours of COVID time.
  • Once 80 hours of COVID time has been used, employees will be expected to use PTO or Vacation Reserve hours to cover normally scheduled work time.

COVID time is not available at the employee’s discretion, should not be used in substitute for regular paid time off, and should not be used for time away from work other than those instances described above.  Employees who end their employment will not be paid for unused COVID time in any circumstance.  Leave benefits under this policy will not be available at the point the policy is terminated.

Additional COVID Time

For employees in some roles, additional COVID time may be provided by the college.  This will be limited to situations where an employee is named as a close contact during the college’s contact tracing process and asked by the college to isolate or quarantine under the college’s COVID protocol.  Paid time will be provided to those employees when remote work is not available or the employee is experiencing symptoms that do not allow for work to be performed during the designated quarantine or isolation period.  In these circumstances, the Office of Human Resources will make additional paid COVID time available as deemed appropriate.


Student employment during J-term & breaks

Student Employment during J-term & Breaks

Please make sure you check with your student workers to be sure whether they are eligible to work on campus over the winter break, J-term, and the J-term recess. Students are only eligible for student employment positions over these breaks and J-term if they are enrolled in a J-term course.

Student workers who are enrolled in a J-term course may work up to 40 hours a week during winter break. The normal hour limits (10 hours/week for domestic students and 20 hours/week for international students) will still apply during J-term and the J-term recess.

TIAA webinars

TIAA has announced their line up of free webinars for November.  Please feel free to register for any and all that may be of interest.

Making gifts to loved ones and charities

You can help to maximize the value of your life’s work and help to take care of your surviving loved ones and philanthropic causes with a little planning. This webinar will review basic strategies for giving to individuals and charities during your lifetime, as well as legacy planning.

November 10 at 12 p.m. (ET)

Money at Work 1: Foundations of Investing

Discover how you can manage risk versus reward, as well as understand the role of investing and managing risks, ways to help accelerate savings and tools that can help sustain a portfolio.

November 10 at 3 p.m. (ET)

The power of saving

Whether you’re the kind of person that lives and spends in the now or plans for what’s ahead, there are always ways to save smarter. In this seminar, you’ll learn a number of strategies to better manage your money. Plus, you’ll gain the knowledge and confidence to pay your bills, save for a rainy day, and achieve any larger financial goals you’ve set for yourself.

November 11 at 12 p.m. (ET)

Making it Easier for You: Online tools and resources

Save time, manage your money, and feel empowered by learning and using the latest digital enhancements.

November 11 at 3 p.m. (ET)

Retiring in the “New Normal”

We all know how important it is to save for retirement. This presentation brings many of the risks to light, giving you a better understanding of what you may be facing and what you can do about it in this new environment. Namely, shifting your strategy from just growing your money to protecting what you’ve saved as it grows. And for those still working, we’ll talk about protecting your income in retirement by creating a guaranteed income stream to help cover essential expenses. Plus, the next steps you can take to help protect your retirement future.

November 12 at 12 p.m. (ET)

Responsible investing: Portfolios with a purpose

Make an impact with a social choice. Did you know that responsible investing (RI) enables investors to align their social and environmental principals with their financial goals? Learn the factors that make an investment socially responsible, the history of RI and ways for individuals to incorporate RI into their investment strategy.

November 12 at 3 p.m. (ET)

Open position - TRIO director

Augustana College is excited about new initiatives related to our recent receipt of a five-year Department of Education TRIO grant.  The search is underway for our inaugural TRIO-SSS Program Director who will help us shape new offerings to our students, oversee these programs, and evaluate our continual improvements in these areas. Search efforts will soon launch for a TRIO Program Coordinator as well as additional staff positions.  

Please share this news with those in your network who may be interested.  A full job description and application link can be found here:

A-Day follow ups

We've had lots of requests about accessing the videos shared last week during A-Day.  You can access them using the links below:

Five Year Service Milestones:

Ten & Fifteen Year Service Milestones:

Twenty & Twenty-Five Year Service Milestones:…

Thirty & Thirty-Five Year Service Milestones:…

Forty & Fifty Year Service Milestones:…

Augie Kids:

A day Giveaways

If you didn't get one of our special A-Day masks and refillable sanitizer, please feel free to stop by the Office of Human Resources and pick these up while supplies last.

Office of Human Resources
639 38th St.
Rock Island, Ill., 61201

Phone: 309-794-7352

Fax: 309-794-8962