Career Fair Employer Policies

The Augustana College Office of Career Development provides employers with multiple opportunities to connect with students and graduates. 

The policies outlined in this document pertain to employer and graduate school recruitment activity at the career fair. We invite organizations to register provided they meet the following basic criteria: 

• The organization must have actual or anticipated bona fide internship, co-op, or full-time opportunities for our students and alumni. 

• The organization must accurately describe the responsibilities and requirements for the opportunities it offers

• All conditions for advertised positions must be clearly publicized in the position description. This includes, but is not limited to, positions that are commission-based, involve out-of-pocket financial expenses, test taking, etc. 

• Employer organizations are expected to be familiar with and to honor the National Association of Colleges and Employers Principles for Professional Conduct for Career Services and Employment Professionals revised in August 2017.

Third-party recruiting/staffing agencies

Third party organizations are able to recruit for their own staff positions and for other organizations. All conditions for advertised positions must be clearly noted on job listings and are thoroughly explained in recruiting conversations and interviews with students and alumni. Furthermore, the agency must meet the following requirements:

• Charge no fees to the candidate

• Provide a position description for valid openings

• Commit to applicant privacy. Organizations should only share candidate information with clients when a specific job description is shared with the student/alumni fair attendee.

• Comply with all federal and state Equal Employment Opportunity (EEO) laws (Title VI and IX, and ADA)

We have the right to limit the number of recruiters in this area or eliminate their attendance without prior notice. The career fair has a primary purpose of assisting students in connecting with employers.

Financial services and insurance agency employers 

This category pertains to employers hiring for positions that are more than 50% commission-based and/or require out-of-pocket financial expenses including test-taking. All conditions for advertised positions must be clearly noted on job listings and thoroughly explained in recruiting conversations and interviews with students and alumni. Only one branch office will be allowed participation in the career fair.

Notes: 

• Banks are considered Corporate.

• Headquarter locations for financial services and insurance organizations hiring for salaried/hourly wage positions (for example, Information Technology, Marketing and Public Relations) are considered Corporate. 

Internship recruitment agencies 

Internship firms that seek to recruit a candidate pool at a career fair will be permitted under the following conditions: 

• They clearly identify themselves as internship brokers.

• They do not charge students for the service they provide.

We have the right to limit the number of recruiters in this area or eliminate their attendance without prior notice. The career fair has a primary purpose of assisting students in connecting with employers. 

Duplicate organization policy 

Employers with the same umbrella organization (such as a headquarter office and a branch location) must register as two separate companies since they will receive two separate guidebook entries and booths.

Payment policy and deadline 

All fees must be paid in full by the registration deadline (excluding government and military employers). Failure to submit full payment will result in forfeiture of registration and the space will be given to another organization; typically one on a waiting list.

Refund policy 

To receive a full refund, the organization must notify Lisa Slater on or before the registration deadline. If notification is received after the registration deadline (including no-shows), the organization will NOT receive a refund. We hold that organizations benefit from the career fair and its promotion even if the organization is unable to attend because: 

• Organizations receive exposure through web advertising

• Organizations receive exposure through the guidebook

• Organizations receive exposure through career fair promotions 

All refunds must be requested; they will not automatically be offered.

Inclement weather policy 

The career fair coordinator, along with the career fair committee, will decide whether to cancel ProFair due to inclement weather. Should a weather emergency be occurring or imminent, the career fair committee may come to a consensus decision to cancel an event. Good faith efforts will be made to communicate event cancellation to relevant constituents via email  and phone calls. We advise all employers to make their own judgment if weather conditions pose an issue or concern if the event has not been canceled.  

Participation requirement 

The career fair runs for a certain length of time and students arrive at varied times throughout that timeframe. To ensure students are able to take advantage of the opportunities at the fair no matter what time they arrive, please ensure to have a representative at your booth throughout the full duration of the event. 

Space limitations 

With the exception of sponsors, each organization will receive a 6 x 10-foot space. Please limit any floor displays to six- to eight-foot dimensions. Display space will be strictly enforced. If the display exceeds the allotted area and infringes on neighboring booths or fire exits, they will be asked to remove the portions of the display which exceed the space. 

Confidentiality statement 

Employment professionals will maintain the confidentiality of student and alumni information, regardless of the source, including personal knowledge, written records/reports, and computer databases. There will be no disclosure of student/alumni information to another organization without the prior written consent of the student/alumni, unless necessitated by health and/or safety considerations. 

Disclaimer 

We require all employers who attend career fairs to follow the Equal Employment Opportunity (EEO) practices as well as NACE Professional Standards in the recruiting process. There shall be no discrimination against any qualified person on the grounds of race, color, religion, sex, national origin, age, political or personal favoritism, marital status, sexual orientation or disabling condition.

By registering your company or organization with us, you agree to accept and comply with the policies and procedures of the career fair regarding employer recruiting activities. We reserve the right to refuse service to any company or organization whose business we believe is of a nature that is not appropriate for our students and alumni, nor consistent with the mission of both institutions. If we determine that an employer has practiced recruiting techniques that are inconsistent with the requirements set forth in this policy, the employer will not be allowed to attend future career fairs, or will be asked to leave if already present.

All decisions concerning registration of companies and organizations are made in our sole discretion. 

Updated February 2019