NOTE: While the senior audit, program evaluation, academic support resources, as well as academic guidance from faculty and advisors are all available to every student at no additional cost, these resources are provided for use in planning only. It is the responsibility of the student to report any printed error to the Office of the Registrar within one year. The responsibility for understanding and meeting degree requirements rests entirely with the student.
To be eligible for graduation, the ﬁnal grade-point average must be at least 2.00 (a) in all Augustana coursework applicable to the degree and (b) in all Augustana coursework applicable to the major or minor inclusive of required supporting courses, but exclusive of recommended supporting courses. To ascertain a grade-point average, the number of quality points earned is divided by the sum of credits attempted in which quality points may be earned.
Faculty will assign their own grading scale/rubric for assignments and exams in their courses. Faculty may assign final grades on the following scale.
Quality points are given for each credit as follows:
A+, A 4.00
F, FA 0.00
Calculating Grade Point Average
Students who wish to calculate a grade point average other than what is printed on the transcript or program evaluation should use the above figures to calculate this for themselves.
- Multiply the point value of the letter grade (see scale above) by the number of credit hours. The result is the quality points earned.
- Total the credit hours for the term (or the list of courses for consideration). These are total credits.
- Total the quality points.
- Divide the total quality points by the total credit hours. The result is the G.P.A.
Grades used by Augustana are:
A+, A, A- Excellent
B+, B, B- Good
C+, C, C- Fair
E Conditional failure with privilege of re-examination or revaluation of additional final coursework for a grade of D provided that the examination or reevaluation of additional final coursework is completed within the first 30 days of the following term or from the point the E-grade is assigned. At the discretion of the faculty member, a deadline that expires sooner than the 30-days may be assigned to the student. Without re-examination or reevaluation of additional coursework, a grade of F is recorded at the deadline.
F Below passing; failure without privilege of re-examination. Course may be repeated for credit. Subsequent grade does not replace prior grade of F. Students may not retake failed Augustana courses at another college or university without prior approval of the Committee on Advanced Standing and Degrees. Courses retaken to fulfill general education requirements or requirements within a major or minor should be repeated at Augustana. Petitions to the committee must be supported by the student’s academic advisor, the chair of the student’s major or minor department, and, when necessary, those responsible for the degree requirement fulfilled by the course to be taken. All "F" grades count in the maximum credits allowed with full time tuition. An "F" grade may impact your ability to take further courses within these limits or may create an overload where additional fees apply.
X Audit (no credit)
FA Failure to Attend; given to a student who never attended any class meetings. Same policies for "F" grade apply.
P Passing; Awarded for a Pass-No Credit course or Passing a non-credit bearing internship, lab or other registered educational experience. Also may appear as CR grade for some passing coursework for internal degree audit sorting purposes.
NC No credit where Pass-No Credit option was requested. See Pass-No Credit option, below. Course may be repeated for credit.
I Incomplete; passing, but with certain required work still unfinished, about which prior arrangement has been made. See Incomplete Grades, below.
IP In Progress; a temporary grade used to indicate work in progress for a course or project approved to extend for more than one term. This grade is not computed in the student's grade-point average. See In Progress Grades, below.
W Authorized withdrawal after the fifth week of classes. All "W" grades count in the maximum credits allowed with full time tuition. A "W" grade may impact your ability to take further courses within these limits or may create an overload where additional fees apply. Depending on the point in the term and the student's continued attendance, the grade may be noted as AW.
NR Not Recommended; for Education students only. A student receiving an NR grade in Student Teaching will not be recommended for certification but will receive college credit for the experience.
M Missing Grades are recorded when a faculty member does not meet the grading deadline. Faculty are expected to resolve the missing grades immediately through Arches. Students should contact their instructor with questions.
Pass-no credit grading
Pass-No Credit is available to students with permission of the advisor within the following guidelines:
- The Pass-No Credit (P/NC) option is available for approximately the first 40% of a course. After the deadline has passed, students may no longer elect to take a course P/NC nor reverse a status of a course for which a form was previously submitted. See the Academic Calendar for exact dates.
- Students registering for a J-term course must make this change by the add deadline.
- A student may use the Pass-No Credit option to the point where it does not exceed 10 percent of the total credit hours completed or in progress. Courses which are mandatory Pass-No Credit (internships, field experiences, etc.) will not be counted in the 10-percent ﬁgure.
- A student may elect to register for more than one Pass-No Credit course in a given term.
- General Education Core Requirements may not be taken Pass-No credit, with the exception of one HEPE activity course. If taken Pass-No Credit the coursework will not be applied for General Education requirements. Students will not be able to petition to reverse this action after the deadline.
- Courses required for a major or minor may be taken Pass-No Credit only by permission of the appropriate department chair.
- Instructors will turn in letter grades for all students. In cases where students have elected the Pass-No Credit option, the grade will be converted for A, A-, B+, B, B-, C+ and C grades into P; and C-, D and F grades into NC. This rule will not apply to courses which are mandatory Pass-No Credit which will be graded by instructors as P or NC.
- Neither P nor NC grades will be used in computing Augustana grade-point averages, but these courses do impact the number of credits earned. Students should be aware that Augustana cannot control the use made by other colleges and graduate and professional schools of Pass (P) and No-Credit (NC) grades that appear on the transcripts of Augustana students.
- Students may exercise the Pass-No Credit option until the posted P/NC deadline. See the Academic Calendar for exact dates.
The appropriate form is available in the Ofﬁce of the Registrar.
For the complete policy and deadlines, please see the current Academic Calendar and the Pass/No Credit registration agreement available in the Office of the Registrar.
An incomplete grade (I) may be given only for a valid reason and upon written stipulations sent via email to the student's Augustana email account from the instructor and copied to the Registrar. Students may not graduate with an I on their record.
The deadline for completion of all work is set by the instructor and can be no later than 30 calendar days following the date ﬁnal grades are due. An extension beyond the 30-day period may be granted only by the Committee on Advanced Standing and Degrees with a written statement of support from the instructor. This extension would normally be for at most an additional 30-day period, unless a longer period is granted by the committee because of some unusual circumstance such as serious illness. See the Academic Calendar for exact dates.
Unless the student has petitioned the committee for such an extension, the instructor will assign a grade no later than one week following the 30-day period. If the Ofﬁce of the Registrar does not receive a grade or a petition within 37 days from the date grades were due at the end of the term, a grade of F will be recorded for the incomplete. Students who do not complete the work for a course may not withdraw from the course once a grade of "I" is assigned. A final grade must be posted.
*Seniors who are candidates for graduation may not graduate with grades of "I" or "IP" on the record when that coursework is needed to complete degree requirements. Senior students needing to arrange for a grade of "I" or "IP" should plan to apply to graduate during a future term. These students will be responsible for the fees associated with ordering a duplicate diploma.
Students engaged in coursework that requires more than one term to complete may be given the temporary grade of IP.
1. This use of the IP grade is subject to the following provisions:
a. The IP grade must be replaced by a ﬁnal grade by the conclusion of the following semester, but not later than the end of the term in which the student graduates. Extension of this deadline must be approved by the instructor and the Committee on Advanced Standing and Degrees. Internship IP grades must be complete within 30 days of the end of the internship term.
b. The IP grade may be given only in courses for which prior approval has been granted by the Faculty, and only with acceptable progress made toward the completion of the course.
c. Courses designed to meet the Senior Inquiry requirement may be assigned an IP grade at departmental and instructor discretion.
2. Students in FYI 101 with writing deﬁciencies which, in the judgment of the instructor, prevent them from achieving C-level proﬁciency in writing despite their best efforts, may be given a grade of IP rather than a D or an F. This use of the IP grade is subject to the following provisions:
a. The IP grade for FYI-101 is temporary. It must be replaced by a ﬁnal grade by conclusion of the Spring semester, though an instructor may set a shorter deadline in some cases. The ﬁnal grade may not be higher than a C. If a ﬁnal grade is not received within two semesters (excluding summer), the Ofﬁce of the Registrar will replace the IP grade with an F.
b. Students who receive an IP grade in FYI-101 are required to attend the Reading/Writing Center (RWC) regularly until their written work has been sufﬁciently improved to C level. Students who fail to attend the required Reading/ Writing Center appointments outlined by the instructor and RWC faculty will have the IP replaced by an F, and will need to re-enroll in FYI 101.
c. Students with an outstanding IP grade in FYI-101 may register for at most 12 credits, and may not participate in Augustana international study programs and internships.
3. The IP grade may be assigned in any course with a study abroad or study away component where the travel component is not completed by the end of the regularly scheduled term. The deadline for completion of all work is set by the instructor and can be no later than 30 calendar days after the end of the travel. The instructor will assign a grade of IP at the time grades are due and a final grade will be submitted to the Office of the Registrar no later than one week following the 30 day period. [approved by Faculty 12-4-14]
* Seniors who are candidates for graduation may not graduate with grades of "I" or "IP" on the record when that coursework is needed to complete degree requirements. Senior students needing to arrange for a grade of "I" or "IP" should plan to apply to graduate during a future term. These students will be responsible for the fees associated with ordering a duplicate diploma.
Course Repeat Policy
A student may repeat a course at Augustana under any of the following circumstances:
1) The course listing in the Courses and Programs of Study section of the catalog is followed by the "+" symbol. [Example: 400 Independent Study (1+)];
2) The final course grade was "F" (failure). Students may not retake failed Augustana courses at another college or university without prior approval of the Committee on Advanced Standing and Degrees; or
3) Where the earned passing grade is not sufficient to prove a required proficiency in order for the student to continue in the major, the student may petition the Committee on Advanced Standing and Degrees to repeat the course. All petitions must include signed statements of support from the department chair in the student's primary major and the academic advisor. Students who repeat a course where a passing grade was earned previously may not count the additional repeated credits toward graduation. (Students may only count earned credits toward the total credits needed for graduation for a course one time, unless a course meets the guidelines set forth in item #1, above.)
Courses retaken to fulfill general education requirements or requirements within a major or minor should be repeated at Augustana. Petitions to the committee must be supported by the student's academic advisor, the chair of the student's major or minor department, and, when necessary, those responsible for the degree requirement fulfilled by the course to be taken. Subsequent grade does not replace prior grade; both the original grade and new grade factor into the grade-point average.
Approved by Faculty Senate 12.2.10
Sequenced course requirements and Waiving Into Higher Level Courses
Augustana courses that are sequenced require successful completion of the previous course to continue in the sequence. Successful completion is defined by a minimum of a passing grade or in some cases a higher grade may be required, when noted in the course description. In particular, this applies to the first year foreign language courses. In some cases, students may start at an advanced or intermediate level based on one of the following:
- Official placement test administered and recorded by the college
- Transfer coursework (or dual enrollment credit) equivalent
- Advanced Placement (AP), International Baccalaureate (IB) and A-Level scores that meet with college policy standards.
Once these credits have been applied to the student record, they may not be waived or removed. In addition, once a student enrolls in a course, successful completion is required (as designated on the course) to continue in the next course in the sequence.
Students will not be awarded general education requirements or waiver for requirements for courses they skip due to the above circumstances (i.e. if a student waives beyond a course with a Learning Perspective (LP) or suffix designation into a more advanced course that does not carry that LP/suffix, the student will be required to fulfill the "skipped" LP/suffix with a different course.)
The first year FYI sequence is an exception to this policy. Students may continue in FYI-102 with a failing grade, but must repeat courses until they have successfully completed all courses in the sequence to meet the graduation requirement.
Students who do not meet the minimum grade required to continue in the sequence should see the policy on repeating courses above.
AS&D/EPC November 2013
Performance alerts (Starfish)
During the term, faculty are asked to provide feedback to the advising office on each student whose classroom performance is less than satisfactory. Students and advisors are informed of reported difﬁculties routinely throughout the term. These reports are not part of the permanent record and are used only for advising, academic, social and medical counseling. Students who receive a Starfish flag will also be provided ways to connect with campus resources. Students should consult their Starfish record, Moodle account and work with their advisor to find appropriate campus resources for assistance.
Grade Reports and Grade Appeals
Grade reports are made available to students and advisors in Arches after the conclusion of each term. Grades for seven week courses will post to the record at the end of the term with all other grades for the term. Students who wish to have an official grade report should use Arches to make an official, legal transcript request.
Students who suspect an error in reporting a grade, or who have a question or complaint about a grade, should ﬁrst contact the instructor. Please be aware most faculty will not discuss grades with students over email. If it is necessary to carry the inquiry beyond the faculty member, the department chair, the division chair, and then the Associate Dean of the College should be consulted. Grade appeals or reporting errors in grade must be made by the conclusion of the following semester's grading deadline. This includes reporting clerical errors or requests for withdrawals. Requests made after that deadline will not be considered.
Complaints of Bias or Discrimination
For complaints regarding alleged discrimination or harassment, the College’s Policy Against Discrimination & Harassment and Policy Against Sex Discrimination, including Sexual Harassment and Sexual Misconduct, and Other Interpersonal Misconduct are followed. Students who have complaints of discrimation on the basis or sex or gender, should contact a Title IX Coordinator. For all other complaints of discrimination or harassment, students should talk to the Dean of Students, Director of Human Resources, or the appropriate Associate Dean. The Bias Response Team also receives complaints related to bias of all types. Academic freedom, as described in the Faculty Handbook, is protected in the complaint resolution process.
Generally, students who have a complaint about a course or instructor outside of the policies described above should first contact the instructor of the course. If it is necessary to carry the inquiry further, the department chair, the division chair, and then the appropriate Associate Dean of the College should be consulted. Academic freedom, as described in the Faculty Handbook, is protected in the complaint resolution process.