Reimbursement procedures

Checks will be issued each week on Wednesday.

Requests via the check request form or travel expense voucher (fillable PDF) must be completed by noon Monday in order to be processed for check deliver the same week on Wednesday. Requests submitted after noon on a Monday will not be processed until the following week.

Due to the volume of check requests, checks are not available for pickup in the Business Office until 3 p.m. each Wednesday. Employees receiving checks via campus mail should allow one business day and expect delivery on Thursday. During periods of particularly high request volume, delivery may be slowed.

Reimbursement requirements

• Copy of receipt(s) for cost verification
• Signature of department chair or authorized person
• Expense account number
• W-9 tax form for individuals providing a service (performing artists, guest speakers, etc.)

Direct deposit

The Business Office encourages employees to sign up for direct deposit of reimbursements. Complete the authorization form and return along with a voided check (or copy of a voided check) to the accounts payable office.

Please note, you will need to complete this information even if Payroll
is currently processing your pay check electronically. The accounts payable system is separate from the payroll system.

Contact Kristen Day with any questions at extension 7713.