Applying for study away; orientation and key dates
Application and deposit
Augustana applications are completed online.
Use the step-by-step instructions for this process available from the International & Off-Campus Programs office to create your account and apply for the program of your choice.
Students may opt to apply to multiple programs during an application cycle but must indicate their preference (enroll in all, or a ranking of options) to the IOP office by email at the time of application. A student who wishes to apply to multiple programs but enrolls only in one will make only one deposit. A student who wishes to participate in multiple programs must make a deposit for each program to which they are applying.
An application fee of $100 and a program deposit of $200 are required to submit an application for off-campus study, whether it's a domestic or international program. The fee and deposit, totaling $300, is collected in the final stages of the online application through one payment transaction and can be made using credit or debit. To pay the $300 via cash or check, students will need to save their online application without submitting it and hand deliver the money to the business office in Sorensen Hall. Once the payment has been processed students will receive notification that their application has been received.
Students may withdraw from any program and receive a refund of $200 of their $300 deposit up until the refund guarantee deadline for each program. After this date students will be responsible for any shared or nonrefundable costs expended on their behalf.
Orientation
Students accepted into a J-term program or summer program will be notified of orientation and predeparture meetings for their program, needed registration for courses, and payment schedules. Mandatory orientation assignments and meetings for all Augustana summer programs, fall semester programs and spring and June J-term programs will be held in the spring semester. Orientation assignments and meetings for spring semester programs and January J-term programs will be held during the fall semester.
J-term and Augustana-sponsored summer program orientation will be conducted by each program’s Augustana faculty director in the semester prior to departure, with online assignments and at least one meeting led by the IOP director.
Students accepted into semester abroad programs will complete online orientation activities and will be required to attend several orientation meetings designed for all semester-away participants and led by the Director of International & Off-Campus Programs in the semester prior to departure. There may also be several additional pre-departure requirements to be completed by students for the external or non-Augustana program provider.
Key dates
Summer language programs
Application period: November to February
Refund guarantee deadline: April 1
Fall semester and January term programs
Application period: November to February
Refund guarantee deadline: May 31
Spring semester and June programs
Application period: November to February
Extended application period: February to September
Refund guarantee deadline: Aug. 1
Non-Augustana program applications
Augustana encourages students to thoroughly review the options made available by the college before exploring external or unaffiliated study away opportunities. Students who decide to enroll in a non-Augustana or independent study away program still may be eligible for Augustana grants, scholarships and aid, and also may receive assistance in transfer of credit to Augustana from the International & Off-Campus Programs office.
Students should anticipate that a review process for any external program will be required, as well as separate processes for course transfer approval and grant, scholarship or financial aid approval. These processes vary depending on the qualities and timing of the external program.
Summer
Students who wish to participate in a non-Augustana summer internship or summer study program should visit with the diirector of International & Off-Campus programs to start the process. The IOP office will require some basic documentation of the program and will provide students with information and appropriate documentation to transfer credits from the summer program back to Augustana. Additionally, IOP can assist students with locating internal and external scholarships and grants which may apply to the summer study program.
January term
Augustana does not recommend that students engage in external or unaffiliated J-term programming as there is no transfer of financial aid funding to an external provider for a January term programs. While some grants, such as Augie Choice, may be possible for such an experience, they are not guaranteed.
Semester
Students are encouraged to review the list of Augustana-endorsed programs. However, there may be considerations which might motivate a student to look at other external programs.
In these cases, it may still be possible for a student to receive Augustana financial aid or scholarships by enrolling in the program through Augustana. Students who wish to do this should speak with the director of IOP as soon as possible to begin the application process.
Application and the availability of financial aid will be dependent upon enrollments within the Augustana pool of programs.
Students who do not qualify to enroll in the external program through Augustana, or programs which are not eligible for this option, are encouraged to discuss other possible enrollment and transfer credit options with a staff member of IOP.