AI adoption and use guidelines for specific groups

Administrative departments

1. Evaluate AI solutions based on operational efficiency gains balanced with stakeholder impacts, especially with respect to fairness and bias
2. Ensure accessibility and inclusivity for all users when implementing AI systems
3. Establish clear metrics to assess the effectiveness of AI implementations both from the perspective of operational efficiency and overall ethical impact
4. Maintain appropriate human involvement in all AI-augmented processes

IT and procurement staff

1. Prioritize AI systems with transparent functionality and data handling practices
2. Evaluate AI vendors' commitment to privacy, security, and ethical use
3. Ensure compatibility with existing systems and compliance with institutional policies
4. Document and communicate the specific capabilities and limitations of procured AI systems

Faculty and academic departments

1. Consider how AI tools can enhance rather than replace meaningful learning experiences
2. Clearly communicate to students when and how AI is acceptable for use in coursework
3. Update course policies to address AI use in alignment with academic honesty expectations
4. Explore how AI literacy can be integrated into your discipline