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Fleet Safety Policy

The Fleet Safety Policy identifies the guidelines and training requirements for use of all campus-owned, leased, or rented vehicles with additional restrictions for larger passenger vans (12 passengers). 

All drivers must complete the required training prior to driving any vehicle on behalf of Augustana College.

For more information about the guidelines and training requirements, email motorpool@augustana.edu or call the Office of Facilities Services at 309-794-7278.

Age requirements

The minimum age requirement for on-campus travel is 19 and includes the use of campus-owned, or leased cars, trucks, mini-vans, and golf carts/gators. Drivers MUST be employed by Augustana College.

The minimum age requirement for off-campus travel is 21 and includes the use of campus-owned, leased, or rented cars, trucks, and mini-vans.

The minimum age requirement for large (12 passengers) vans is 25. This includes all campus owned, leased, and rented large vans.

Required training

Before driving any vehicle for college business or events, all drivers are required to complete the online safety training relevant to the type of vehicle they will be using.

Training for street vehicles consists of two different modules: Defensive Driver (all vehicles); 15 Passenger Van Safety (12 passenger vans). Each session takes about 15-20 minutes to complete and can be accessed from any computer on or off-campus.

Employees and students are responsible for requesting the necessary training by completing the Training Request Form. Within 48 business hours of completing the request form, the employee will receive an email link to gain access to the training within an assigned deadline. Successful completion of the training is required for all drivers.

Training for PTVs, which consist of golf carts and gators, is requested online using the Training Request Form. This training is for employees and students.

Student drivers

Students only need to complete this training once during their time at Augustana. 

Must have at least two years of driving experience on MVR report.

Complete required training as outlined above - Training Request Form

To request an MVR Authorization online form - Training Request Form

The Credentialed Driver Agreement is signed online.

A copy of your driver's license needs to be emailed to motorpool@augustana.edu.

Processing typically takes 48 business hours once all required information is received.

Frequent drivers

"Frequent drivers" are those who are required to drive as part of their daily job duties.

Must have at least two years of driving experience on MVR report.

Complete required training as outlined above - Training Request Form

To request an MVR Authorization online form - Training Request Form

The Credentialed Driver Agreement is signed online.

A copy of your driver's license needs to be emailed to motorpool@augustana.edu.

Processing typically takes 48 business hours once all required information is received.

Occasional drivers

“Occasional drivers” are those who will be driving a campus-owned, leased, or rented vehicle on a minimal basis. They are not required to do so as part of their job. This could include but is not limited to faculty, staff, and volunteers.

Complete required training as outlined above - Training Request Form

The Credentialed Driver Agreement is signed online.

A copy of your driver's license needs to be emailed to motorpool@augustana.edu.

Processing typically takes 48 business hours once all required information is received.

Large passenger vans (12 passengers)

The minimum age requirement is 25 for all 12 passenger passenger vans, with no exceptions. Again, this includes all campus-owned, leased, and rented 10-plus passenger vans.

Augustana-owned vans are limited to local use only (within 50 miles), and will not be available for rental on long-distance trips. Due to this restriction, it is required that contracted rentals be used. Please be sure to plan accordingly, as contracted rental rates may be higher than rental rates for Augustana-owned vans.

K-12 passengers (18 and younger) are not allowed to travel in 12 passenger vans at any time. This includes shuttle services on campus for visit days, camps, athletic events, or any travel to and from events off-campus.

Vehicle reservations

Cars: Reservations for cars need to be made at least 48 business hours in advance to guarantee availability.

Mini-Van, SUVs, large passenger vans: Reservations need to be made at least 7 business days in advance. However, due to the limited availability of these vehicles, more advance notice is suggested.

All campus-owned, leased, or rented vehicles are to be reserved using the Campus Vehicle Reservation Form. Upon completing the form, you will receive an email confirmation within 48 business hours.