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New student checklist spring 2024

This checklist will help you take all the necessary steps to get ready to attend Augustana.

In addition to this checklist, use the Admissions portal to track your progress on critical checklist items.

These items apply to all incoming first-year and transfer students.

Create your account and email

Create your Augustana network account

❑ This step must be completed in one sitting and just one time. Do not proceed with other steps until this one is complete.

Start here at

→ Click on "Set up Student or Employee Account"

→ Enter your student seven-digit ID number, including the leading zero.

→ Agree to the “Communication & Campus Tech Agreement” by clicking on the box.

→ Complete all remaining steps to successfully set up your account. (Here are step-by-step instructions.)

At the end of this step, you’ll know your username and be enrolled in the password recovery system. If you have problems completing this step, call or email the ITS Helpdesk or call 309-794-7293.

Access your Augustana email

❑ Log in to your new student email account. Check your inbox frequently for information from the college. If you have problems completing this step, call the ITS Helpdesk at 309-794-7293 or email

Augustana email

Identify your emergency contacts

❑ This step must be complete before you can register for classes.

Log into our Self-Service portal. Under Emergency Contacts, choose "Add New Contact." Fill out the required information and submit. Then choose "Confirm."

Advising and registration

Please do the following, in order. The earlier you complete these checklist items, the more options you have to meet with an advisor and register for your fall classes.

(First, complete all actions above under “Create your Augustana network account," and “Identify your emergency contacts.”)

Complete the Math Wizard. This 3-minute tool determines whether your advisor needs additional information to guide you regarding math placement. You may be required to submit verified ACT/SAT scores or create an account in a Math learning platform called ALEKS to complete this checklist item.

Complete the Language Wizard. This 3-minute tool determines whether your advisor needs additional information to guide you regarding World Language courses. You may be required to take a placement test to complete this checklist item.

Learn about required courses for the major(s) you’re considering. 

❑ Complete your pre-advising form. Your responses will help your advisor guide you in choosing your first semester courses at Orientation and Registration. Allow about 15 minutes to complete this form.

❑ Watch your Augustana email for an invitation to reserve your Orientation and Registration date.

Send required records

Send in your academic records

❑ Request final, official transcripts from all high schools and colleges from which you attended or received credit, due Jan. 10. This includes dual enrollment coursework.

❑ Complete your Admissions record. ACT/SAT scores are used for course placement and institutional research. If you didn't submit your ACT/SAT scores as part of the Admissions process, please do so now or notify us that you did not take one of these tests.

❑ Request Advanced Placement (AP) scores and International Baccalaureate (IB) and A-Level scores by Jan. 10.

Once you register for fall classes, you may request an enrollment verification through Arches. Email the Office of the Registrar or call 309-794-7277 if you need help.

Send your health records

Submit immunization records and COVID vaccination verification by Jan. 10.

Submit your insurance records

❑ Domestic students: Provide proof of existing health insurance or apply for coverage (see options) by Jan. 1.

❑ International students: Provide proof of existing health insurance or apply for coverage (see options) by Jan. 1.

Note: Students need to be signed into their Augustana email account in order to submit proof of insurance.

Financial aid and billing

Arrange for billing (all students)

Set up an Authorized Payer.

Secure financial aid (for domestic students only)

❑ If you wish to reduce or reject any of your awarded aid, please contact the Office of Financial Aid using your Augustana email address.

If requested, submit all forms and documents to the Office of Financial Aid to complete the federal verification process.

❑ Notify the Office of Financial Aid of all outside awards you have received by sending a copy of the notification letter you received from the awarding organization. Scholarship checks should be sent to the Business Office (Augustana College, Business Office, 639 38th Street, Rock Island, IL 61201).

❑ If you are eligible and plan to borrow a Federal Direct Loan, and have not already done so, complete the Loan Agreement for Direct Subsidized/Unsubsidized Loan (MPN) and Loan Entrance Counseling. These documents can be completed at

Student ID, housing and dining

Get your student credentials

Submit a passport-style photo for your official Augustana ID card by Jan. 10.

Residential students pick up their IDs with their keys when they move in. Commuters can get their IDs from the Police and Public Safety dispatch office.

Apply for housing

❑ Find out more about living on campus and what to bring with you!

❑ Submit your housing application online at between Oct. 23 and Dec. 18.

Pay housing deposit by Dec. 18. (Note: International students should pay after receiving their visas.)

❑ For special accommodations in housing, submit your housing application, request for accommodations and medical documentation by the priority deadline of Dec. 18. 


❑ Find out about your meal plans options. Choose your meal plan before you arrive on campus.

Parking and campus jobs

Campus jobs

❑ Considering a job on campus? Determine your eligibility for employment and complete the required forms. Bring the required documents and completed forms when you come to campus.  (Note: International students will work with the OISSS office to learn about on-campus jobs.)


❑ Parking permit packets are mailed out USPS the same week as housing assignments go out. Please read the information in the packet and mail back the required forms with payment as soon as possible.  

Parking permits are not mailed. New students pick up their permits when they arrive to campus.  At permit pick-up, you also will receive a map showing where you can park on campus. 

For international students

Submit the Travel Plans form by Jan. 1 to inform OISSS of your arrival and to secure your pickup.

❑ Secure your U.S. visa and upload a copy in the Admissions portal.


❑ Notify other colleges of your decision to attend Augustana.

❑ Join the Facebook student group for the Augustana College Class of 2028.

❑ Check out our Augustana Bound Instagram and web page.

❑ Parents or guardians, join the Augustana College Class of 2028 Parents and Families Group on Facebook.

Getting ready for classes

❑ Finish required online training on well-being and safety, and diversity, equity and inclusion. You will receive information about training to your Augustana email address from two companies: Everfi and Get Inclusive.

Order your textbooks through the Augustana Bookstore.

❑ Domestic students: Move-in for domestic first-year and transfer students is Sunday, Feb. 4, 2024. 

❑ International students: Move-in for new international students is Feb. 1-2, 2024. International Student Orientation is Feb. 5-6.

❑ Participate in Spring Welcome & Registration Feb. 5-6 in the Gerber Center, Gävle rooms.