Other Record Retention
Alumni donor records
Donor and alumni records
Department or entity: Advancement
Format: Hard copy
Limiting criteria: Pre-2006
Storage location: Secured file
Safe destruction date: Permanent
Contact:
Donor and alumni records
Department or entity: Advancement
Format: Digital copy
Limiting criteria: 2006-present
Storage location: Colleague Software
Safe destruction date: Permanent
Contact:
Gift paperwork
Department or entity: Advancement
Format: Hard copy
Limiting criteria: None
Storage location: Secured file
Safe destruction date: Seven years
Contact:
Equipment records
Asbestos files
Department or entity: Facilities Services
Format: Hard copy
Limiting criteria: None
Storage location: Facilities office files
Safe destruction date: Permanent
Contact:
Medical records
Authorization to disclose immunization information
Department or entity: Student Life
Format: Hard copy
Limiting criteria: 1960-present
Storage location: Student services file
Applicable federal/state law, agency or organization best practice: HIPPA
Safe destruction date: Permanent
Contact:
Immunization records
Department or entity: Student Life
Format: Digital copy
Limiting criteria: 1960-present
Storage location: Fortis
Applicable federal/state law, agency or organization best practice: HIPPA
Safe destruction date: Permanent
Contact:
Immunization records
Department or entity: Student Life
Format: Hard copy
Limiting criteria: 1960-present
Storage location: Student services file
Applicable federal/state law, agency or organization best practice: HIPPA
Safe destruction date: Permanent
Contact:
Injury incident reports
Department or entity: Student Life
Format: Hard copy
Limiting criteria: 1960-present
Storage location: Student services file
Applicable federal/state law, agency or organization best practice: HIPPA
Safe destruction date: Permanent
Contact:
Letters regarding alcohol concerns (dependency issues)
Department or entity: Student Life
Format: Hard copy
Limiting criteria: 1960-present
Storage location: Student services file
Applicable federal/state law, agency or organization best practice: FERPA
Safe destruction date: Permanent
Contact:
Mental health documents
Department or entity: Student Life
Format: Hard copy
Limiting criteria: 1960-present
Storage location: Student services file
Applicable federal/state law, agency or organization best practice: HIPPA
Safe destruction date: Permanent
Contact:
Reports documenting behavioral concerns
Department or entity: Student Life
Format: Hard copy
Limiting criteria: 1960-present
Storage location: Student services file
Applicable federal/state law, agency or organization best practice: FERPA
Safe destruction date: Permanent
Contact:
Request for accommodation forms
Department or entity: Student Life
Format: Hard copy
Limiting criteria: 1960-present
Storage location: Student services file
Applicable federal/state law, agency or organization best practice: FERPA
Safe destruction date: Permanent
Contact:
Term communications, notices to professors regarding accommodations
Department or entity: Student Life
Format: Hard copy
Limiting criteria: 1960-present
Storage location: Student services file
Applicable federal/state law, agency or organization best practice: FERPA
Safe destruction date: One year after gradutation
Contact: