As grades are submitted, students will see the courses disappear from the term schedule. Fall semester grades are due at noon on the Monday following exam week, J-term grades are due by 2:00 p.m. on Thursday of the last week of classes, Spring semester grades are due at noon on Tuesday following exams and graduation.
Grades will be posted to Arches and will be considered official on Wednesday. All students will be able to view grades at this time. As a reminder, there is a report for your grades on Arches. For security purposes, this will require an additional verification of your login credentials.
Students needing an official transcript including your most recent grades should wait until Wednesday to make the request through the on-line transcript request service in Arches. Requests received before this date will be sent without grades from this term. For more information about the processing times, see the Transcripts page.
Please note the Office of the Registrar cannot answer your questions about individual grades posted for particular courses. Campus policy prohibits faculty from discussing grades with anyone over the phone or emailing grades to students. Students with questions should contact the instructor and make an appointment to discuss the grade as it is convenient for the instructor.
For a complete list of grading policies, see the Grading Information in the college catalog.
End of Term Information for Students
As faculty enter final grades
Students wishing to request a transcript that includes final grades for this term or the posting of a completed degree need to wait until after grades post to make the request in Arches. Grades will be considered final and available on Arches on the Wednesday after grades are due. Requests made before this date will not include final grades from this term. Please be aware that transcript processing takes additional time to process during peak times. See Transcript Information for details.
Finally, candidates for graduation who have additional questions should visit the Graduation Policies page.
End of Term Processing Information for Faculty
Final Grade Submission is done electronically in Arches under the faculty menu. Policies regarding grading and grade submission can be found in the College Catalog and the Faculty Handbook.
Arches Times Out after ten minutes of no activity. This is a security feature recommended by our auditors and helps us with FERPA-compliance. As long as faculty continuously enter grades or save and return to the Final Grading screen every ten minutes, there should not be issues. The Office of the Registrar strongly suggest that faculty have all final grades for a section compete and ready to enter before entering any grades for a particular roster. This will help avoid time-out issues.
Missing Students: Students that have been attending but do not appear on the grade roster, should be informed by the faculty member about improper registration and to contact the Registrar's Office immediately. Students on the roster who attended at least one class session, but have now disappeared (stopped attending) should be assigned the appropriate grade that has been earned (this could be a failing grade.) Students who have never attended, but still appear on the roster, should have a grade of "FA" (failure to attend) reported.
Missing Grades (i.e. grades not posted by the above deadline) will be assigned a grade of "M" for "missing" at the grade deadline and the final audit of graduates will be performed to confirm the completion of all degree requirements. Faculty missing the grade deadline will need to access the Grade Change Request System linked in Arches beginning on Tuesday. Please be aware that your failure to meet the grading deadline may prohibit students from graduating. Students may NOT graduate with a missing grade on their record. If a faculty member misses the grading deadline, it is expected they will email the students explaining the delay and that grades will show as "M" until resolved.
Grade Changes needed after grades are submitted (including grade submission for those who do not meet the grade deadline) will not be accepted through the final grade link in Arches beginning on Tuesday. All grade changes are made in Arches through the link to the Grade Change Request System. No grade change requests will be accepted via email attachment, phone or hard copy grade cards. For assistance please contact Christina Klauer email@example.com (ext 7277)
Late Work submitted by the student beyond the end of the term cannot be accepted toward the final grade or used to reevaluate a grade at a later time for a grade change. This policy is defined in the faculty handbook. The end of the term is defined as 6:00 pm on Thursday of exam week unless another, earlier date is specified by the faculty member in the syllabus. However, a date later than the grade deadline is not permitted. Please refer to the faculty handbook and college catalog.
Incomplete Grades are appropriate for a student with an emergency situation. Instructors are discouraged from awarding incompletes for student convenience or because a student simply got behind with their work. If a situation requires giving an incomplete, faculty should submit the "I" grade electronically and follow up with an email to the student outlining the details and deadlines of the incomplete work and copy the Registrar on that communication. Instructors must finalize the grade in the Grade Change Request System in Arches for every "I" grade on their roster once the final grade is determined. Students may submit work to the instructor up to 30-days after the final exam period unless a shorter period is assigned by the faculty member. A final grade is due from instructors one week later. Unresolved incomplete grades will be changed to a final grade of “F” after 40 days. Students may not graduate with an incomplete (I) grade on their record.
In-Progress Grades or the “IP” grade may only be given for courses that are preapproved through faculty governance for In-Progress grading (please consult the department chair or the college catalog to see if a course is approved for IP.) Please be aware that no student may graduate with grades of "I" or "IP" on their record. For assistance please contact a staff member:
*Christina Klauer firstname.lastname@example.org ( ext 7277) or
*Kim VanDuynekimvanduyne@augustana.edu ( ext 7211) or
Confirming Grades were submitted is a faculty responsibility. The Office of the Registrar suggests capturing and saving screen shots for your own records after you have clicked the submit button. Due to the volume of grades we will be verifying we are not able to take phone calls or respond to email confirming grades are completed properly, please complete the above process to confirm your grades.