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Overload fees appeal

Please see below for overload fee appeal eligibility protocol.

Please note overload fees are not approved for students who are pursuing more than a single major, have changed major and/or minor programs of study, who have interrupted their studies for a term or more, have fallen behind satisfactory progress, experienced financial hardship or have failed to plan carefully for their course of study. Student who are encountering financial difficulties are encouraged to stay within the applicable credit limits noted in the schedule of student charges and/or consult the Office of Financial Assistance prior to registering for coursework that will place them in overload.  

Protocol for consideration of overload fee appeal

Appeals should include a rationale statement from the student. While additional supporting documents from others, such as an advisor, will be accepted and used to consider the appeal, a statement from the student is required and should be submitted with the form.

The college makes every effort, through planning and advising, to see that students can complete a single major to earn a degree within four years. Students are permitted to take 34 credits per year for two semesters of full-time enrollment (see policy for caveats for J-term). As stated in the catalog, while the college provides planning aids and offers advising to all students, the responsibility for meeting all requirements rests entirely with the student.

Full Policy in College Catalog

The following standards will be taken into account by the college Registrar when considering overload fee appeals for students. Students must pass all three eligibility tiers for appeal consideration.

Tier One Standard:

  • Is the student in good academic standing? (i.e. not on probation, academic warning, etc.)
  • Has the student been continuously enrolled since first term of enrollment?
  • Has the student made use of maximum double-dipping degree requirements?
  • All coursework on the schedule is required to be taken at this time and cannot be taken at a future time?
  • Student is not attempting to graduate early? 

If true/yes to all of the above, student is eligible for consideration under Tier Two.
If no to any of the above, student is not eligible for an appeal of tuition overload fees.

Tier Two Standard:

  • Student has never dropped coursework with a "W" grade at any time and/or dropped coursework after the credit reuse deadline?
  • Student has never failed any coursework?
  • Student has not needed to retake coursework to ear a better grade?
  • Student is not currently pursuing nor has at any time in academic career pursued multiple majors and/or minors?

If true/yes to all of the above, student is eligible for consideration under Tier Three.
If no to any of the above, student is not eligible for an appeal of tuition overlaod fees.

Tier Three Standard:

  • Has the student made use of all available credits annual during each semester and year of continued enrollment?
  • Has the college placed a hardship on the student?
    • Examples: added degree requirements for the catalog under which student first enrolled; deleted or cancelled required coursework and offed no substitution; or a documented advisor error which directly led to this overload?

If true/yes to the above, the student is eligible to complete the appeal of overload fees form. All verified documentation must accompany the appeal form. Appeals will be considered and the student will receive a response via email within 10 business days of receipt of the petition. The decision of the Registrar following these guidelines represents the position of the college and will be considered final.